Archivist Interview – Archival Management Software Selection


LIS 249: Archives & Records Management
Assignment: Archivist Interview: Archival Management Software Evaluation
Summer Session One – 2018
Archivist Interview – Archival Management Software Evaluation
Assignment Instructions
Due Friday, June 29 by 11:59pm
[Task] According to Spiro (2009) “Archival management systems are a kind of software that typically provides integrated support for the archival workflow, including appraisal, accessioning, description, arrangement, publication of finding aids, collection management, and preservation” (1). While no single archival management system will be appropriate for every archive, there are several criteria that one should consider when selecting an archival management system. Your task for this assignment is to read Spiro’s 2009 CLIR Report. Then, interview an archivist and find out which of Spiro’s 13 criteria were taken into consideration when determining which type of archival management system to adopt. Then, for each of the 13 criteria, please describe the experiences your archivist conveyed to you when implementing their selected archival software management system within their institution. Please make sure you indicate the strengths & weakness of the archival management system used and its’ impact to existing institutional workflows.
[Purpose] The purpose of this assignment is to gain an understanding of the criteria used in the selection of an archival management system and its impact on existing institutional workflows.
[Criteria] Using Spiro’s 2009 CLIR Report as a guide – – please find out what features of the institutions archival management system are most important to your archival institution. What are the strengths and weaknesses of the archival management system? What impact did the adoption of the archival management system have on existing institutional workflows?
Impact to existing workflows?
Automating the processing and description of collections through the archival management system versus generating EAD by hand and managing collections through other software
Open source or commercial
Hosted by a company or a local institution
Quality of customer support
Support for archival standards
Web-based vs. desktop client
Support for publishing finding aids online vs. generating EAD for export
Support for linking to digital objects
Support for collection management
Reports, statistics, and project management
Reliability & maturity
This interview will require a site-visit. Please do not email your questions to a random archivist; this is inappropriate. Please make sure you include at the top of your paper the following information:
– Your name
– Name of institution
– Name of archivist interviewed
– Phone number & email address of archivist interviewed
– The archival management system your institution uses
Please submit your final assignment as a Word document 6-8 pages in length using double spaced 12-pt. Times New Roman font. Chicago 17th Edition Citation formatting is required. You may use endnotes, footnotes, or author-date formatting. Upon completion, please submit your final paper as a Word document to the Assignment Submission Link located below. Two points will be deducted for each calendar day your assignment is submitted late.
Rubric EFFECTIVE 12-15 ADEQUATE 6-11 INADEQUATE 0-5 SCORE Document organization
Presents clear statement of purpose/thesis in appropriate location; material is presented in clear and/or logical order appropriate to the task; organization increases readability
Contains statement of purpose but may rely on implicit thesis or organization
Omits clear statement of purpose; addresses topics without clear logical sequence Sentence structure
Demonstrates sophistication and variation in sentence structure; expresses ideas clearly and concisely; contains no unnecessary fragments or run-on sentences
Maintains varied and correct sentence structures; may include small number of sentence-level errors
Employs repetitive or simplistic sentence structures; contains wordy or unclear sentences; includes fragments or run-ons Correctness
Adheres to standard rules of grammar, usage, mechanics, punctuation, and spelling; may include no more than two minor errors
Adheres to standard rules but includes three or more errors
Contains significant errors that detract from understanding or compromise writer’s credibility Support/ Exhibits
Includes thorough documentation or citation using Chicago 17 as necessary; supports all claims within text; properly labels/identifies outside material
Supports claims with properly cited material; may omit occasional supporting documentation or material
Fails to include required supporting materials or documentation; may include irrelevant addenda Presentation/ Document design
Includes proper formatting of margins, spacing, indentation, etc.; typeface and use of emphasis are appropriate to task
Mostly includes proper formatting and limits errors or inconsistencies
Distracts reader with errors or inconsistencies in formatting TOTAL SCORE


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